Contract
1) VENUE RENTAL FEE(S):
Banquet Hall and Deposit Fees
Large Banquet Hall Holds Up To 300 Guests Including The Dance Floor
Small Banquet Hall Holds Up To 125 Guests Including The Dance Floor
$100.00 hall charge for events under 50 guests and a
$300.00 hall charge for events under 100 guests and a $500.00 hall charge for events over 100 guests
$500.00 deposit fee is required to hold your date
$150.00 hall charge for ceremonies in the small banquet hall
Non-profit organizations, benefits, and funerals are exempt from the hall charge
Our sales and culinary team will be pleased to create a menu and work with you on your event to suit your needs. A 17% gratuity and 6% sales tax will be added to the final invoice. Menu and prices subject to change.
Email: cabaretcove@gmail.com
Website: www.cabaretcove.com
2) DATE CHANGES:
In the event the Client (s) is forced to change the date of the event every effort will be made by Cabaret Cove to transfer reservations to support the new date. The Client(s) agrees that in the event of a date change any expenses including but not limited to deposits and fees that are non-refundable and non-transferable are the sole responsibility of the Client(s). The Client(s) further understands that last minute changes can impact the quality of the event and that Cabaret Cove is not responsible for these compromises in quality.
3) CANCELLATIONS:
In the event of a cancellation of an event, all payments made to date are non refundable and all outstanding payments will be due immediately. We understand that sometimes it is necessary to change or cancel a reservation. All cancellations or reservation changes must be made in writing. The guest is responsible for verifying that Cabaret Cove has received their cancellation letter. We cannot refund any advance payment for a canceled reservation unless the date is re-booked for the entire period and prepayment has cleared. We will make every effort to re-book the date; however, if it is not re-booked, you forfeit all monies paid. If a cancellation is successfully re-booked, all of the rental fee, taxes and damage/security deposit will be refunded, less a $100 cancellation fee. If food has already been ordered for your cancelled event we will not be able to refund those monies however, you may take the food (as delivered to us).
4) EXPECTATIONS:
The following is a list of rules and regulations to be upheld by Client(s), which includes all EVENTS PLANNERS, WEDDING COORDINATORS, VENDORS, or other EVENT SERVICE PROFESSIONALS who are involved in the planning and execution of the special event on the premises of Cabaret Cove.
(a) Smoking: There will be no smoking or vaping inside any portion of Cabaret Cove. There will be no smoking within 25 feet of any entrance to Cabaret Cove. Designated smoking areas will be marked. Smoking inside or closer than 25 feet to an entryway will result in a $250.00 cleaning fee for the former and a $100.00 cleaning fee for the latter.
(b) Parking: All vehicles associated in any way with the event or wedding must be parked within the parking area or the drive. No vehicles shall be parked on any other lawn surface unless granted permission by the owners.
(c) Candles: All candles must be contained or enclosed in glass. The flame must not reach higher than 2 inches below the height of the glass.
(d) Decorations: Decor may not be hung with tape, wire, nails or screws. All decorations must be removed without leaving damages directly following the departure of the last guest, unless special arrangements have been made between the Client(s) and the venue. Note: The use of birdseed and blowing bubble is permitted only outside for wedding and reception farewells. Rice, confetti, flower petals, glitter, pyrotechnics, and sparklers are not permitted inside or outside the facility. Use of prohibited items will result in forfeiture of security deposit.
(e) Alcohol: Alcohol will NOT be served to minors regardless of if a parent is present or not. Anyone seen supplying alcohol to a minor will be asked to leave. Our state law requires that alcohol consumed on these premises has been purchased through a distributor therefore no carry ins of any sort are permitted. If you or a guest of yours is found to have carried in alcohol the person who brought in the alcohol will be asked to leave. If no responsible party can be determined then the event will be over and no refunds of any sort will be issued.
(f) Children: Children under 16 must be directly supervised at all times.
(g) Insurance: Your event service providers are required to have commercial liability insurance in order to provide services on our property. A certificate of insurance needs to be provided to us from each of your service providers no later than 14 days prior to your event.
(h) Event Ending Time: All events will have a last call at 11:45 pm and a closing time of midnight. When the event closes at midnight, you are welcome to continue your celebration in the public bar area. If you wish to continue to use the banquet facility it will be charged at 100 per hour.
(i) Due to the possibility of there being scheduled events the day before or the day after your events all decorating must take place the morning of your event and all clean up must happen directly after your event. We do offer in-house decorating and clean up services for a fee- fee is determined by the complexity of the decor.
(j) The only food items permitted to be brought in are cakes, cookies, cupcakes or other dessert items.
(k) No pets are permitted in the building.
5) ITEMS INCLUDED IN RENTAL:
(a) Banquet Hall space
(b) Tables and chairs
(c) White linen tablecloths and napkins on all tables
(d) Silverware, salt & pepper
(e) Ice water pitchers on all tables and water glasses
(f) Staff sets up room (items a-e above)
(g) Bartender service- cash bar or the beverages you have ordered to provide to your guests
(h) Staff busses tables, removes any tables necessary to allow for continued event activities (ex: remove tables that may be on dance floor), takes garbage out
(i) Meal and appetizer choices you have selected
6) ADDITIONAL ITEMS AVAILABLE TO CONTRACT:
(a) Cake cutting .50 per slice
(b) Decorating 150, may be more depending on decor needed
(c) Stage 100 (for head table or presentations)
(d) Clean Up 100, decor only, items related to damage, bodily fluids etc will be deducted form the security deposit